Is the Executive Assistant role remote?

No — this is an on-site role in Bengaluru, India.

How much experience is required?

At least 5 years of relevant experience for this Executive Assistant role.

Where is the role based?

Okta is hiring for this position in Bengaluru, India.

What's the tech stack?

Joblaze extracted these technologies from the posting: Slack, GSuite, Box, Workday.

What seniority level is this role?

Okta targets mid-level candidates for this position.

Is this full-time or contract?

Full-time for this Executive Assistant role at Okta.

Executive Assistant at Okta - Joblaze

Joblaze summary

The Executive Assistant at Okta plays a crucial role in providing comprehensive administrative support to engineering leaders, managing complex calendars, coordinating travel, and organizing team events. Proficiency in tools like GSuite and Slack, along with strong project management skills, is essential for success in this fast-paced environment. This position is ideal for someone with at least five years of experience supporting executives in engineering, who thrives in a dynamic setting and can navigate multiple time zones effectively.

Joblaze insights

Listed today on Joblaze — tracked directly from Okta's career page.
Okta has 372 other open roles including Sales Development Representative - Benelux, Senior Product Analyst, Order to Cash , Solutions Engineer, Okta (West Coast).
90 active Workday roles on Joblaze right now.
72 active Slack roles on Joblaze right now.
18 active GSuite roles on Joblaze right now.

Quick facts

Is the Executive Assistant role remote?: No — this is an on-site role in Bengaluru, India.
How much experience is required?: At least 5 years of relevant experience for this Executive Assistant role.
Where is the role based?: Okta is hiring for this position in Bengaluru, India.
What's the tech stack?: Joblaze extracted these technologies from the posting: Slack, GSuite, Box, Workday.
What seniority level is this role?: Okta targets mid-level candidates for this position.
Is this full-time or contract?: Full-time for this Executive Assistant role at Okta.

From the original posting

Secure Every Identity, from AI to Human

Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.

This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

Position Description: The Technology Engineering Executive Assistant (EA) will focus on providing a wide array of administrative support to leaders within our India site. Our team is in rapid-growth mode and the right candidate will be professional, tenacious, innovative and motivated! This role will have the ability to work cross-functionally across the company while also working with some of our external partners. The EA must be confident, detail oriented, and have the ability to proactively stay steps ahead of the team. In addition, the ideal candidate will remain flexible and be well versed in managing multiple time zones. This role will be based onsite in Bengaluru and will report into the VP, Engineering.

What you will be doing:

Manage and maintain multiple complex calendars
Coordinate international travel
Organize team events, socials, offsite meetings, etc
Work closely with our HQ Eng and Admin teams
Process expense reports
Maintain trusting relationships with customers, prospects, team and contacts
Coordinate logistics for international and local visitors
Drive projects that have a direct impact on the Engineering Team and/or local Site

What you will bring to the role:

Minimum 5 years of experience supporting VP’s within an engineering organization
Ability to interact in a professional manner with customers, prospects and internal teams
Proven experience delivering projects on time, within scope and within budget
Expert knowledge of GSuite, Box, WorkDay, and Slack
Experience with web-based scheduling and collaboration tools
Experience managing complex schedules and logistics across global time zones
Outstanding time management skills and attention to detail
Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
Ability to maintain complete confidentiality on all business matters
Ability to effectively communicate and collaborate with a diverse range of people and job functions
Excellent verbal and written communication skills
Ability to remain energetic and positive in a fast paced environment
Excellent common sense and ability to make solid judgment calls autonomously
Get along well with a variety of personalities; team player attitude
Ability to prioritize multiple assignments
Experience planning company events and managing logistics within budget
Able to establish/maintain vendor relationships

Okta is an Equal Opportunity Employer.

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The Okta Experience

We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.

Executive Assistant

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