Is the People Operations role remote?

No — this is an on-site role in San Francisco/ New York.

How much experience is required?

1–4 years of relevant experience for this People Operations role.

Where is the role based?

Exa is hiring for this position in San Francisco/ New York.

Does Exa sponsor work visas for this role?

Yes — the posting indicates visa sponsorship is available for the right candidate.

What seniority level is this role?

Exa targets mid-level candidates for this position.

Is this full-time or contract?

Full-time for this People Operations role at Exa.

People Operations at Exa

Joblaze summary

In the People Operations role at Exa, the individual will manage the onboarding process for new hires, ensuring a welcoming experience while also handling various operational tasks such as benefits administration and compliance. Key skills include strong organizational abilities, effective communication, and a proactive approach to problem-solving. This position is ideal for someone with 1-4 years of experience in HR or operations, particularly in a startup environment, who is passionate about enhancing employee experiences. Exa's dynamic team is focused on building a supportive culture as they scale their innovative search engine.

Joblaze insights

Listed 9 days ago on Joblaze — tracked directly from Exa's career page.
Exa has 54 other open roles including Design Engineer, Lifecycle Marketing Manger, Sales Development Representative, SF.

Quick facts

Is the People Operations role remote?: No — this is an on-site role in San Francisco/ New York.
How much experience is required?: 1–4 years of relevant experience for this People Operations role.
Where is the role based?: Exa is hiring for this position in San Francisco/ New York.
Does Exa sponsor work visas for this role?: Yes — the posting indicates visa sponsorship is available for the right candidate.
What seniority level is this role?: Exa targets mid-level candidates for this position.
Is this full-time or contract?: Full-time for this People Operations role at Exa.

From the original posting

About Exa

We raised a $250M Series C to build the search engine for AIs. Led by a16z, with existing investors Benchmark, Lightspeed, and YC doubling down, the round brings Exa's valuation to $2.2 billion. Read more

Exa is building a search engine for the AI era. Our Search API currently powers Agents, Fortune 500s and AI labs as we transform an industry that hasn’t been disrupted since the 90s. We're a largely SF-based team of ~100 from Harvard, MIT, Meta, Google Research, ex-founders & dropouts alike.

We are rapidly building the most intelligent search engine in history. We’re high agency, low-ego, and united by the feeling that this is one of the last problems worth getting right.

We're looking for someone to join our People team and help build the systems behind how Exa hires, operates, and scales. You'll work closely with our People lead, founders, and Chief of Staff across hiring, onboarding, benefits, compliance, immigration, and global employment operations across our San Francisco, Singapore, and Zürich offices.

This is a highly operational role with broad ownership. You'll touch a little bit of everything, and the quality of your work will directly shape the experience of every person who joins Exa.

About the Role

People Operations at Exa sits at the intersection of hiring, employee experience, and the unglamorous logistics that make a fast-growing company actually work. The people you support will define the company (and the future of search!).

This role is for someone who deeply cares about the experience of everyone on the team. You'll be the person making someone's first day feel like the start of a journey they're excited about, and the one keeping the gears turning long after.

What You'll Do

Run end-to-end onboarding for every new hire, from offer letter to first day, and make it feel like a warm welcome rather than a checklist
Coordinate international hires and contractors alongside our local advisors
Support visa and immigration cases with our immigration counsel, and be the friendly face making sure no one feels lost in the process
Own benefits administration day-to-day and support annual renewals
Keep HRIS and people data clean and accurate
Build the trackers, runbooks, and systems that let us scale without chaos
Support compliance work across handbooks, I-9s, SOC 2, and board consents
Help plan offsites, company parties, and team moments that people actually look forward to 🎉
Constantly look for ways to improve the employee experience, from the small details to the bigger systems

What We're Looking For

1-4 years of experience in people ops, HR, recruiting coordination, or startup operations
Exceptional organization - spreadsheets, trackers, and follow-ups are second nature
Strong written communication and warmth being the point of contact for employees, vendors, and lawyers
Discretion with sensitive information, and the judgment to know when something matters more than the process around it
A bias toward action - you figure things out independently when there's no playbook
Strong ownership mentality - you don't wait to be asked to fix problems
Genuine care for the people you support, and a real interest in making Exa a place people love working at

Bonus:

Experience at a top-tier startup or scale-up
International exposure across hiring, employment, or coordination
You've helped scale a company through a high-growth stage

Why This Role Matters

A company is only as good as the people in it, and the systems that support them. We need someone who cares about getting both right - building a place people are proud to work at, and the infrastructure that keeps it running as we grow. If that sounds like the kind of work you want to do, we'd love to meet you!

This is an in-person opportunity in San Francisco or New York. In addition to premium healthcare benefits (medical, dental, vision), we also offer fertility benefits and a monthly wellness stipend to all of our employees.

Exa is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, marital status, pregnancy or related conditions, criminal histories consistent with applicable law, or any other basis protected by applicable law.