Senior Executive Assistant

About Us:

Fieldguide is establishing a new state of trust for global commerce and capital markets through automating and streamlining the work of assurance and audit practitioners specifically within cybersecurity, privacy, and ESG (Environmental, Social, Governance). Put simply, we build software for the people who enable trust between businesses.

We’re based in San Francisco, CA, but built as a remote-first company that enables you to do your best work from anywhere. We're backed by top investors including Growth Equity at Goldman Sachs Alternatives, Bessemer Venture Partners, 8VC, Floodgate, Y Combinator, DNX Ventures, Global Founders Capital, Justin Kan, Elad Gil, and more.

As an early stage start-up employee, you’ll have the opportunity to build out the future of business trust. We make audit practitioners’ lives easier by eliminating up to 50% of their work and giving them better work-life balance. If you share our values and enthusiasm for building a great culture and product, you will find a home at Fieldguide.

About the Role:

Fieldguide is looking for a highly organized and proactive Senior Executive Assistant to support our Chief Technology Officer (CTO) and Vice President of Product. In this role, you will ensure both leaders remain focused on top priorities across the Engineer, Product, and Design (EPD) organization by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment. You will work closely with the CTO and VP of Product, coordinating across key EPD initiatives. This is a unique opportunity to take on a critical support role within a high-growth AI startup transforming the audit & advisory space, offering exposure to EPD strategy and operational execution.

What You’ll Do:

• Manage the calendars of the CTO and VP of Product with foresight, balancing competing priorities across both functions.

• Build and maintain relationships with key stakeholders, including customers, prospects, and cross-functional partners.

• Coordinate logistics for travel to customer and prospect visits, and industry events, including booking transportation and stay.

• Prioritize and prepare both leaders for meetings, such as preparing materials for customer meetings, pipeline reviews, and QBRs.

• Lead logistics and coordination for sales and customer success team meetings and offsites, including scheduling and agenda.

• Support planning for cross-functional EPD initiatives between engineering, product, and design teams.

• Coordinate company-wide meetings, such as All Hands, including scheduling and logistics.

About You:

• 5+ years of experience supporting C-suite level or senior leaders in a high-growth or fast-paced environment, ideally within technology startups.

• A master of details who can prioritize and execute multiple projects seamlessly.

• A proactive and dependable partner, adept at anticipating needs and driving solutions with minimal direction.

• Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders at all levels.

• Thrives in a rapidly evolving environment, embracing change with flexibility and a solutions-oriented mindset.

• Proficiency in Google Workspace (Docs, Sheets, Calendar) and collaboration tools such as Slack.

• Passionate about automation and proficient in using AI tools to make EA processes more efficient.

• Fearless - Inspire & break down seemingly impossible walls.

• Lovable - Deliver happiness & 11 star experiences.