Senior Executive Assistant

Location: This role will be based onsite at our office in Bothell, Washington or our Headquarters in College Park, MD.
Travel:
Job ID: 1897

The Role:

IonQ is seeking a Senior Executive Assistant with the business acumen and professional maturity to support members of our Executive Leadership team. This role is deeply integrated into the day-to-day operations of IonQ’s leadership, requiring a partner who can handle traditional administrative support while providing substantive engagement across the organization. The ideal candidate acts as a force multiplier, ensuring our executives remain focused on high-level strategy by managing the complexities of their schedules, communications, and special projects.

Responsibilities:

• Executive Support: Provide comprehensive support, including complex calendar management, meeting logistics (space preparation, catering, and technology setup), travel coordination, and expense reporting.
• Inbox & Communication Management: Manage executive inboxes by triaging emails, responding as a proxy where appropriate, distilling information for efficient review, and prioritizing urgent communications.
• Proactive Scheduling: Independently schedule meetings based on an evolving understanding of business priorities, project milestones, and emergent requests.
• Meeting Lifecycle Management: Attend key meetings to record minutes, track action items, and ensure information is distributed to relevant stakeholders.
• Budgetary Partnership: Collaborate with Finance (FP&A) to organize budget requests, facilitate review meetings, and manage follow-up items to ensure departmental financial goals are met.
• Project & Program Management: Lead inter- and intra-departmental projects, developing action plans, maintaining project trackers, and holding stakeholders accountable for timely completion.
• Travel Coordination: Arrange intricate domestic and international travel, including multi-leg itineraries, accommodations, ground transport, and necessary visa/entry documentation.
• Expense & Documentation: Independently organize and submit precise expense reports, managing all receipt collection and fact-gathering required for reimbursement.
• Strategic Triage: Evaluate requests for the executive’s time, determining which to delegate, decline, or prioritize. Conduct preliminary discovery meetings to assess the necessity of executive involvement.
• Ad Hoc Support: Execute special assignments and administrative tasks as needed to support the office of the executive.

Requirements:

• 8+ years of administrative support experience, with at least 5 years specifically supporting VP and above leaders
• Tech Sector Experience: Proven track record of managing executive operations within a fast-paced technology environment, including substantive inbox management.
• Business Acumen: Sufficient professional knowledge to understand industry terminology, work methods, and basic budgeting/reporting processes.
• High Judgment: Demonstrated ability to make independent decisions regarding the executive’s priorities, communications, and approvals.
• Travel Expertise: 3+ years of experience managing complex international and domestic logistics.
• Stakeholder Management: Experience successfully balancing the needs of multiple executive stakeholders and navigating overlapping priorities.
• Technical Tools: Advanced proficiency in Google Workspace (Gmail, Sheets, Slides, Docs).

Preferred Qualifications:

• 10+ years of total administrative experience, emphasizing long-term partnership with senior leadership.
• Specialized Knowledge: A background or education in a technical field (Hardware, Software) or Finance is highly beneficial.
• PM Certification: Formal project management experience or certification.

The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.