Business Administrative Assistant
Join Ultima Genomics as a part-time Business Administrative Assistant to support office operations and employee events.
Posted by employer 1 day ago
First seen on Joblaze 21 hours ago
Last verified on the company career page 21 hours ago
What you'll build
- Order and manage office supplies
- Prepare monthly reports
- Organize company morale events
- Manage company travel arrangements
- Oversee onboarding and offboarding processes
Must have
- 1-2 years of office administrative experience
- Associate degree
- Proficient in Microsoft Office Suite
- Strong time management skills
- Good communication and interpersonal skills
- Detail-oriented
Practical constraints
- Part-time, approximately 25-30 hours per week
- Onsite position
Requirements
- Experience
- 1–2 years
- Education
- Associate's degree
Not disclosed in this posting: seniority, visa sponsorship.
Joblaze summary
The Business Administrative Assistant at Ultima Genomics plays a crucial role in supporting the Business Operations team by managing office supplies, coordinating events, and handling travel arrangements. Proficiency in Microsoft Office and strong organizational skills are essential, along with a background in office administration. This part-time contracting position is suitable for individuals with 1-2 years of experience who thrive in fast-paced environments. Ultima Genomics emphasizes collaboration and innovation, making it an engaging workplace for those interested in life sciences technology.
Joblaze insights
- Listed today — first seen on Joblaze October 7, 2026. Last confirmed on Ultima Genomics's careers page October 7, 2026.
Quick facts
- Is the Business Administrative Assistant role remote?
- No — this is an on-site role in Fremont, California, United States.
- What's the salary range?
- Ultima Genomics lists $25–$28 for this role.
- How much experience is required?
- 1–2 years of relevant experience for this Business Administrative Assistant role.
- Where is the role based?
- Ultima Genomics is hiring for this position in Fremont, California, United States.
- Is this full-time or contract?
- Part-time for this Business Administrative Assistant role at Ultima Genomics.
From the original posting
Rapidly Growing Life Sciences Technology Company
We are looking for a highly motivated Business Administrative Assistant to join our Business Operations team!
This is an onsite part-time contracting position based in our Fremont CA office. You are expected to work approximately 25-30 hours per week, Monday to Friday.
How You’ll Contribute
- Order, coordinate, and organize office lunch, snacks and office supplies. Prepare monthly reports for management review
- Order and manage company SWAG
- Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties
- Manage Company travel arrangements and associated reporting
- Monitor the Company’s voice message system and greet/escort guests
- Activate/deactivate access cards in the security system and create photo ID badges
- Manage employees’ onboarding and offboarding process
- Manage incoming and outgoing mail and packages
- Manage the maintenance of a neat and orderly office environment
- Manage company Certificate of Insurance (COI) process and vehicle policy programs
- Assist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with facility team and related vendors
- Other ad hoc tasks as requested
Qualifications, Skills, Knowledge & Abilities
- Associate degree
- 1-2 years of office administrative experience is preferred
- Be able to use computer proficiently, including Microsoft Office Suite and data entry
- Highly organized and strong time management skills
- Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
- Be able to demonstrate good communication and interpersonal skills
- Be detail-oriented with focus on accuracy
- Ability to read and interpret documents
- Regular, consistent and punctual attendance
- May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)
This contracting position offers an hourly pay rate between $25/hour and $28/hour, and your actual base pay will depend on your skills, qualifications, experience, and location.
#LI-Onsite
Ultima Genomics is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. See also Ultima Genomics’ EEO Policy and Know Your Rights. If you have a disability or special need that requires accommodation, please let us know by contacting recruiting@ultimagen.com.
Standard company text repeated across Ultima Genomics's postings is omitted here.