Corporate Paralegal, EMEA

We're looking for a Corporate Paralegal to own corporate housekeeping and entity governance for Flexport's subsidiaries across EMEA. You'll keep our existing entities in good standing across multiple jurisdictions, and you'll be the go-to person as we stand up new entities in new countries. This role sits within the Global Legal Team and works closely with in-house counsel, Finance, Tax, and People teams, as well as local counsel and registered agents across the region.

What you'll do

• Own day-to-day corporate housekeeping and governance for Flexport's EMEA entities: statutory registers, minute books, organizational charts, and corporate records across multiple jurisdictions
• Prepare and maintain board and shareholder resolutions, consents, minutes, and other governance documentation for subsidiary boards
• Manage statutory and regulatory filings (annual returns, changes of director/officer, registered address changes, share allotments, UBO/beneficial ownership filings, etc.) with local registries and authorities across EMEA
• Support the formation, licensing, and onboarding of new legal entities as Flexport expands into new EMEA countries, including coordinating with local counsel, registered agents, banks, and tax advisors
• Maintain Flexport's entity management system as the single source of truth for corporate structure, ownership, and governance records
• Coordinate KYC, UBO, and due diligence requests from banks, customers, and partners across the corporate group
• Support entity rationalization projects, including dissolutions, mergers, re-domiciliations, and intercompany restructurings
• Draft and administer corporate policies, powers of attorney, and officer/director appointment and resignation documentation
• Liaise with Finance, Tax, People, and Compliance teams to keep entity data, licenses, and registrations current as local requirements change
• Support commercial and governance matters more broadly, including contract administration and NDA management, as needed
• Budget and outside counsel management
• Identify and drive process improvements as the legal team scales governance operations across an expanding number of jurisdictions

What you'll need

• 4+ years of corporate paralegal experience, with a strong focus on corporate housekeeping/governance for multiple entities across EMEA jurisdictions
• Hands-on experience supporting the setup of new legal entities in new countries (formation, licensing, bank account opening, initial statutory filings)
• Working knowledge of corporate governance and filing requirements across major EMEA markets (e.g., UK, Netherlands, Germany, France, or similar), and comfort researching requirements in markets that are new to you
• Experience with an entity management platform (e.g., Diligent Entities, Athennian, Blueprint, or similar) and strong corporate record-keeping discipline
• Familiarity with UBO/beneficial ownership regimes and KYC processes
• Excellent organizational skills and meticulous attention to detail, with the ability to manage many entities, deadlines, and jurisdictions at once
• Strong written and verbal communication skills; comfortable working directly with local counsel and government registries
• Ability to work independently in a fast-paced, scaling environment, and to exercise sound judgment on when to escalate
• High degree of professionalism and discretion with confidential information

Nice to have

• Additional European language skills (e.g., French, German, Dutch, Spanish, or Portuguese)
• Paralegal certificate, or a law degree/qualification from an EMEA jurisdiction
• Experience at a fast-growing, multinational technology or logistics company
• Exposure to M&A, intercompany restructuring, or group simplification projects

We offer:

• An opportunity to contribute to one of the fastest-growing companies, where you’ll have the chance to create a global impact while being a part of a thriving multinational environment
• Daily catered lunches incl. vegetarian options, breakfast, snacks and soft drinks available in our office on daily basis
• Commute expenses: Flexport will cover home-office commuting costs for employees living outside of Amsterdam
• Amazing office in the heart of Amsterdam.
• 25 working days as vacation days based on full time employment.
• Health insurance: Flexport offers a collective health insurance plan including a basic package and any available additional packages. Your monthly premium is fully paid by Flexport.
• A defined pension contribution scheme
• Equity program: every team member becomes a shareholder, aligning our success with yours. As a private company in a multi-trillion dollar industry, you have a direct stake in our collective growth and success.
• Employee Assistance Program through Aetna Resources for Living: Flexport provides an employer-sponsored program at no cost to you and your household members
• Parental leave benefit: Flexport is here to support you and your families in one of the most important times in life – the birth of a child! Our parental leave program allows both mothers and partners to take time off from work for pregnancy, childbirth, and to bond with your new child.

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