Events Specialist

Events are where many of our customers, partners, and future hires meet Databento in person. They’ve grown from a part-time effort across the team into something that deserves a dedicated owner.

We’re hiring an Events Specialist to build and scale our events program and bring our brand to life. You’ll be the person who gives structure to how we run events and makes each one, from a quant meetup to a team off-site, worth showing up for.

You’ll take every event from initial concept through execution, managing budgets, vendors, logistics, and cross-functional coordination. Beyond execution, you’ll help shape our overall events strategy by identifying the right opportunities, evaluating their impact, and guiding where we invest our time.

Responsibilities
You’ll lead a growing portfolio of events across five programs:

• Hosted events: Plan and run a regular series of meetups in key financial hubs to build our brand and connect us with customers, prospects, and the quant community.
• Conferences and booths: Own our presence at industry conferences, from sponsorships and booth design to swag, shipping, staffing, and lead capture.
• Client dinners: Organize dinners and small gatherings with clients and prospects, partnering with Sales, Growth, and Marketing to deepen relationships and support business development.
• Campus strategy: Build and manage our campus presence, including career fairs, recruiting events, sponsorships, and student programs, to strengthen our employer brand and university relationships.
• Team off-sites: Plan and coordinate off-sites for our fully distributed team, managing venues, travel, accommodations, and event logistics.

Across all of these, you’ll:

• Set up and manage a centralized annual events calendar and budget, while identifying new opportunities.
• Evaluate conferences, sponsorships, and hosted events against business objectives, expected impact, and return on investment, recommending which to add, prioritize, or cut.
• Partner with Sales, Growth, Marketing, and People to ensure events support broader company objectives.
• Coordinate with Marketing on invitations, promotion, and branded materials.
• Source and negotiate with venues, caterers, hotels, printers, and AV vendors.
• Manage travel and logistics for attendees and staff.
• Build repeatable processes for event planning, execution, and post-event evaluation.
• Track event performance, including attendance, leads, engagement, hires, and cost per attendee, to inform future investment.

Requirements

• 3+ years of experience planning and running events, ideally across conferences, hosted events, and corporate or client events.
• Demonstrated ability to take projects from concept through execution and build processes with minimal oversight.
• Track record of juggling several events and competing deadlines without losing sight of the details.
• Experience managing budgets, evaluating costs, and negotiating with vendors.
• Strong project management skills and ability to coordinate across teams and stakeholders.
• Data-driven approach to evaluating event performance, allocating budgets, and identifying improvements.
• Clear written and interpersonal communication, plus a good eye for how an event looks and feels.
• Comfort navigating ambiguity on a small, fully remote team.
• Willingness to travel regularly, including internationally, with some evening events and occasional weekend travel.

Nice-to-haves

• Experience with B2B, fintech, or trading industry events.
• University relations or campus recruiting experience.
• Experience building an events program or function from the ground up.
• Familiarity with tools like Luma, HubSpot, Linear, and Figma.

The base salary range for this role is $70,000–$120,000, benchmarked to Tier 1 locations in each country. Total compensation may also include bonuses, commissions, and equity, depending on the role.