Support the CEO and COO while managing the office experience in a fast-growing education technology company.
Posted by employer 1 day ago
First seen on Joblaze 13 hours ago
Last verified on the company career page 13 hours ago
What you'll build
- Manage calendars for two executives
- Coordinate travel logistics for executives
- Draft correspondence for CEO/COO
- Coordinate team lunches and events
- Manage office snack/supply ordering
Must have
- 1–3 years of experience in an EA, office coordination, or administrative role
- Excellent written and verbal communication
- Highly organized with strong attention to detail
- Discretion with sensitive/confidential information
- Proactive, low-ego, 'no task too small' attitude
Nice to have
- Experience with calendar/travel tools
Practical constraints
- Must be comfortable working 4-5 days a week onsite in our NYC office
Requirements
- Experience
- 1–3 years
Not disclosed in this posting: compensation, visa sponsorship.
Joblaze summary
The Executive Assistant & Office Manager at Odyssey plays a crucial role in supporting the CEO and COO by managing their calendars, coordinating travel, and facilitating communication with stakeholders. This position requires strong organizational skills and attention to detail, as the individual will also oversee office operations and enhance the workplace experience for the team. Ideal candidates will have 1-3 years of relevant experience and a proactive attitude, making it suitable for those looking to grow in a dynamic environment. Odyssey's focus on education policy and technology adds a unique dimension to the role.
Joblaze insights
- Listed today — first seen on Joblaze September 23, 2026. Last confirmed on Odyssey's careers page September 23, 2026.
Quick facts
- Is the Executive Assistant & Office Manager role remote?
- No — this is an on-site role in New York, NY, United States.
- How much experience is required?
- 1–3 years of relevant experience for this Executive Assistant & Office Manager role.
- Where is the role based?
- Odyssey is hiring for this position in New York, NY, United States.
- What seniority level is this role?
- Odyssey targets junior candidates for this position.
- Is this full-time or contract?
- Full-time for this Executive Assistant & Office Manager role at Odyssey.
From the original posting
That’s where Odyssey comes in.
The Role
We're looking for a highly organized, detail-oriented Executive Assistant & Office Manager to support our CEO and COO while also owning the day-to-day workplace experience for the team. This is a role for someone who thrives on creating structure and organized systems, anticipates needs before they're asked, and enjoys the variety of switching between calendar Tetris and stocking the snack shelf.
Key Responsibilities
Executive Support (CEO & COO)
Manage and proactively maintain calendars for two executives, resolving scheduling conflicts and prioritizing time
Coordinate domestic (and occasional international) travel logistics for executives as well as other team members as needed: flights, hotels, itineraries, etc.
Draft and manage light correspondence and follow-ups on behalf of the CEO/COO
Prepare materials or agendas for recurring meetings as needed
Act as a point of coordination between the executives and internal/external stakeholders
Office Management / Workplace Experience
Coordinate weekly team lunches and other recurring team events
Manage office snack/supply ordering and vendor relationships
Support day-to-day office operations and act as first point of contact for workplace-related questions
Support the planning and execution of an office expansion and/or full office relocation (anticipated spring 2027), including logistics coordination, vendor communication, and move-day support
Help maintain a positive, well-run office environment as the team scales
Qualifications
1–3 years of experience in an EA, office coordination, or administrative role (internships count)
Excellent written and verbal communication
Highly organized with strong attention to detail and follow-through
Comfortable managing competing priorities across two executives
Discretion with sensitive/confidential information
Proactive, low-ego, "no task too small" attitude
Experience with calendar/travel tools (Google Workspace, Outlook, TripActions, etc.) a plus
Must be comfortable working 4-5 days a week onsite in our NYC office
Standard company text repeated across Odyssey's postings is omitted here.