Executive Assistant to CFO (12 month contract)

Team mission

We are looking for an Executive Assistant (maternity cover) to support our CFO, ensuring smooth operations, strategic time management, and operational excellence in a dynamic, international environment.

This will start ASAP and be until November 2027

GetYourGuide is the place to book the best experiences in destinations across the globe. To ensure our Executives have sufficient time to focus on strategic priorities, we are seeking a dedicated Executive Assistant to support our CFO with a variety of high-impact tasks.

We play a critical role in the executive’s daily activities by owning their inboxes, calendars, and travel management, and by supporting them with a variety of tasks and projects as needed. We are seeking a self-motivated individual with good judgment, an eye for detail, professional integrity, and an exceptional ability to get things done to join our team. This is a great opportunity to work closely with and learn from the leadership team at one of Germany's most successful tech unicorns.

Your mission

• Strategically manage the CFO’s complex calendar and inbox, coordinating both internal and external stakeholders and meetings across multiple time zones.
• Manage all travel preparation and expense reporting.
• Optimize the executive’s schedules through efficient scheduling and prioritization with a solid understanding of the business context and priorities.
• Serve as the primary point of contact for all questions related to the CFO’s schedule and logistics.
• Manage logistics around department events, summits, and workshops.
• Plan and prepare team and department meetings, including agendas, slide decks, and follow-ups.
• Drive improvements to existing processes and increase operational efficiency across the CFO’s and department’s workflows.
• Assist in all administrative support functions.
• Handle ad hoc requests and drive projects as needed.
• Offer support on a variety of personal matters and supervise the Private Assistant and her tasks.
• Work alongside a team of Executive Assistants, share best practices, and cover when required.

Your toolkit

• 3-5 years of experience as an Executive Assistant supporting management and/or founder roles.
• Fluent in English and German (B2 minimum).
• Excellent planning and prioritization skills, requiring little guidance.
• Organized and always one step ahead, constantly reviewing all activities and improving efficiency.
• Strong attention to detail and ability to work efficiently and accurately under pressure and tight deadlines.
• Excellent communication skills with stakeholders internally and externally, including senior leadership.
• Able to prioritize and balance conflicting demands, even on short notice, with a calm and solution-oriented mindset.
• Comfortable working in a fast-paced, sometimes ambiguous environment with changing priorities.
• Strong sense of responsibility, high level of commitment, and integrity.
• Positive and proactive attitude with a solution-oriented approach.
• Maintains absolute discretion and confidentiality at all times.
• Can collaborate effectively in a team environment and contribute to a supportive EA team culture.
• Tech-savvy and confident using G Suite, MS Office, and collaboration tools.
• Uses AI regularly to improve day-to-day work outcomes and is curious to explore new tools and ways of working.

This role is a ~1+ year fixed-term contract (maternity cover).

How we’ll make your career journey extraordinary

• Annual personal growth budget and mentorship programs for continuous learning and development
• Work from anywhere in the world for 30 days per year
• A hybrid working approach with three days of in office collaboration (Mon, Tue, Thur) and two days of optional at home focus time.
• Opportunities to collaborate and socialize with a quarterly team event budget
• Access to leading AI tools plus the resources and budget to get the most out of them
• Monthly transportation and fitness budget
• Discounts for you, your friends, and family on GetYourGuide activities
• Language reimbursement program
• Health and wellness benefits

And more…

#LI-Hybrid