Fleet Coordinator

About the role

The Fleet Coordinator keeps Atoms's vehicles road-ready, legal, and accounted for. You own every vehicle's movement, registration, insurance documentation, and violation from the day it joins the fleet to the day it leaves.

We hire W-2 employee drivers and run a branded EV fleet out of company depots. You will work with depot leads, market managers, the Risk and Insurance team, dealerships, body shops, and transport vendors to cut downtime and keep every unit compliant.

What you'll do

Fleet movements

• Schedule and track every vehicle move: depot to dealer, body shop, upfitter, auction, or another market.
• Book and manage tow and transport vendors; confirm pickup, delivery, and condition at each handoff.
• Keep vehicle location and status current in the fleet system so no car sits unaccounted for.

Onboarding and offboarding

• Receive new vehicles, coordinate tech installs, branding, and supplies, and get them road-ready on schedule.
• Decommission vehicles: return or sale logistics, plate surrender, telematics removal, and record closeout.

Registrations, titles, and plates

• Own registration renewals, inspections, temporary tags, and plate issues across every state Atoms operates in.
• Maintain a renewal calendar so no vehicle is driven on expired registration.
• Handle title, lien, and DMV paperwork for new, transferred, and retired units.

Insurance and claims support

• Keep proof of insurance current in every vehicle and in the fleet record.
• Report vehicle damage promptly and gather photos, police reports, repair estimates, and driver statements for the claims team.
• Track vehicles tied to open claims through repair and back to service.
• Support subrogation by supplying vehicle, repair, and cost documentation.

Violations and citations

• Intake every parking ticket, toll violation, red-light and speed-camera notice, and moving citation tied to a fleet plate.
• Match each violation to the driver and shift on the vehicle at the time, using dispatch and telematics data.
• Transfer liability to the responsible driver where allowed, or pay or contest by the deadline to avoid late fees, holds, and towing.
• Manage toll transponders and accounts by vehicle; reconcile monthly toll charges.
• Report violation trends by driver, depot, and type to operations and risk so repeat issues get coached.
• Clear any violation holds that block registration renewals.

Records and reporting

• Keep vehicle status, maintenance history, documents, and costs accurate in the fleet management system.
• Send daily and weekly fleet status updates to operations leadership: active, out of service, in shop, body shop, and service center counts.
• Track inventory of fleet supplies such as tires, keys, phones, and cleaning supplies.
• Recommend process fixes based on downtime, cost, and violation data.

What we're looking for

• 2+ years in fleet coordination, fleet administration, dealership service advising, or rental or rideshare fleet operations.
• Hands-on experience with registrations, DMV processes, and toll or parking violation handling.
• Working knowledge of insurance documentation and the claims process for vehicle damage.
• Comfort in fleet management software and spreadsheets; Fleetio experience is a plus.
• Organized enough to track hundreds of vehicles, deadlines, and open items at once.
• Clear, direct communicator who can push vendors on timelines.
• Valid driver's license and a clean driving record.
• High school diploma required; college or trade school is a plus.
• EV fleet experience is a plus.

What else you need to know

This role is based in our Dallas office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base salary range for this role is $70,000 - $80,000 per year.

Base salary is just one part of your total rewards package. You may also be eligible for equity awards.

Benefits Summary (USA Full-Time Exempt Employees):

• Medical, Dental, Vision, Disability, and Life Insurance
• Flexible Spending Account / Health Savings Account Options
• 401(k)
• Equity
• Sick Time, Unlimited Flexible Time Off, and Paid Holidays
• Paid Parental Leave
• Pre-Tax Commuter Benefit Plan

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