HR Coordinator

We are looking for a highly motivated HR Coordinator to join our Human Resources team!

As an HR Coordinator, you will serve as a key resource for HR operations, providing administrative support across functions including recruitment, onboarding, offboarding, employee records management, and compliance. This role offers the opportunity to collaborate with employees across the organization.

This is an onsite full-time position based in our Fremont CA office.

How You’ll Contribute

• Administer all tasks for onboarding, new hire orientation, ongoing changes, and offboarding, including but not limited to background checks, initiating new hire onboarding process, maintaining employee files and records in the system, processing on-going changes, and offboarding documentation
• Act as the primary HR contact to administer and execute human resource programs and procedures including but not limited to employee referral bonuses, spot bonuses, educational assistance program, intern program, monitoring/responding to employee questions, employment verifications, and unemployment claims
• Assist in employee and candidate immigration matters
• Generate reports and org charts as well as assist with data analysis for HR metrics, audits, and compliance filings
• Assist with recruitment logistics, including reviewing job descriptions, preparing job requisitions, posting positions to external job sites, scheduling interviews, and communicating with candidates and hiring managers
• Assist with equity administration, including but not limited to new hire grants, offboarding share information communication, and other quarterly processes and procedures
• Assist with the review and analysis of new HR updates to ensure compliance with federal, state, and local employment laws and regulations, while staying aligned with standard business practices
• Assist with HR and Business Operations projects and other job duties as assigned

 Qualifications, Skills, Knowledge & Abilities

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred
• Minimum of 1-2 years of experience in an HR support or administrative role
• Be able to use computers proficiently, including Microsoft Office Suite (Excel, Word PowerPoint, Outlook) and data entry
• System savvy. Experience using HR systems and talent acquisition tools such as ATS (Greenhouse), Glassdoor, recruiting platforms, such as Indeed and LinkedIn, is preferred
• Strong problem-solving skills and ability to prioritize in a fast-paced environment and work independently
• Ability to handle confidential information with discretion
• Demonstrated ability to build strong and collaborative working relationships with candidates, colleagues, and internal customers
• Strong organizational and calendar management skills with attention to detail and accuracy
• Excellent interpersonal, written, and verbal communication skills
• Knowledge of HR best practices and employment/labor laws is a plus

At Ultima Genomics, your base pay is one part of your total compensation package. This role pays between $28/hour and $32/hour, if performed in California, and your actual base pay will depend on your skills, qualifications, experience, and location. Please note that the compensation details listed in US role postings reflect the base pay only, and do not include equity or benefits. This role is also eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; paid holidays; paid time off; employee assistance program; and other company benefits.

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