People Operations Specialist

• We lean in: ownership over titles, outcomes over intentions.

The Role

Few companies at this stage have this much to design and build at once, and at scale! Rapid geographic expansion and the establishment of multiple legal entities place demands on our People function to keep pace.

As a People Operations Specialist, you'll execute and continuously improve the operational processes that power every stage of the employee lifecycle as we grow.

Reporting to the People Operations & People Program Lead, you'll work hands-on across Legora's core People function, partnering closely with People Partners, People Tech, Payroll, Legal and Finance. Our mission is to build operational excellence that enables the business to scale without creating unnecessary complexity.

What You'll Do

• Execute and continuously improve core People Operations processes across the entire employee lifecycle with speed, accuracy and attention to detail.

• Own the day-to-day administration of onboarding, offboarding, employee changes, promotions, transfers, leave processes and organisational updates.

• Prepare documentation and employee records, ensuring every process is completed accurately and on time.

• Maintain high-quality employee data and ensure operational accuracy across all People processes.

• Build, document and maintain scalable operating procedures, playbooks and process documentation that enable consistent execution globally.

• Coordinate People Operations activities across multiple stakeholders, countries and time zones, ensuring nothing falls through the cracks.

• Identify manual work, operational inefficiencies and recurring issues, and propose and implement better ways of working.

• Partner closely with People Tech to improve operational workflows and prepare processes for automation, while leaving technical implementation to the People Tech team.

• Support international expansion, acquisitions and organisational changes by executing operational People processes at pace.

• Help establish operational metrics, monitor service quality and continuously raise the bar for operational excellence.

What You Bring

• 5+ years of experience in People Operations, HR Operations or HR Administration in a fast-growing company.

• Exceptional attention to detail — you genuinely enjoy getting the operational details right.

• Strong administrative skills, with experience managing large volumes of employee lifecycle activities.

• Experience working with HR systems as a power user (rather than as a system administrator).

• Highly organised, with excellent prioritisation skills and the ability to manage multiple deadlines simultaneously.

• Comfortable working in an environment where priorities change quickly, without compromising quality.

• A continuous improvement mindset — you naturally look for ways to simplify, standardise and improve operational processes.

• Strong written documentation skills and the ability to create clear, repeatable operational procedures.

• Comfortable working independently, with a high degree of ownership and accountability.

• Experience building agents/agentic workflows as part of People processes is a plus.