Proposal Development Associate
Join Apex as a Proposal Development Associate to support business growth through critical administrative and organizational tasks.
Posted by employer 2 days ago
First seen on Joblaze 1 day ago
Last verified on the company career page 1 day ago
What you'll build
- Manage Proposal Team calendar
- Maintain response trackers
- Compile meeting minutes
- Update team process documentation
- Proactively outreach to stakeholders
Must have
- 2+ years of administrative experience
- Experience working with cross-functional teams
- Meticulous and highly organized
- Strong MS Office skills
Nice to have
- Direct experience in spacecraft or spacecraft-adjacent markets
Requirements
- Experience
- 2+ years
Not disclosed in this posting: compensation, work arrangement, visa sponsorship.
Benefits
Joblaze summary
In the role of Proposal Development Associate at Apex Space, the individual will manage administrative tasks that support the Proposal Development team, ensuring timely and high-quality outputs. Key skills include meticulous organization, effective communication, and proficiency in MS Office, with a preference for candidates who have experience in the aerospace sector. This position is well-suited for someone with at least two years of administrative experience, particularly in fast-paced environments that require collaboration across various teams.
Joblaze insights
- Listed yesterday — first seen on Joblaze October 17, 2026. Last confirmed on Apex Space's careers page October 17, 2026.
Quick facts
- How much experience is required?
- At least 2 years of relevant experience for this Proposal Development Associate role.
- What seniority level is this role?
- Apex Space targets mid-level candidates for this position.
- Is this full-time or contract?
- Full-time for this Proposal Development Associate role at Apex Space.
From the original posting
About the Role
As a Proposal Development Associate, you play a critical role in Apex’s business growth. Supporting the Proposal Development team, you will perform critical administrative and organizational tasks to ensure team output is on-time and aligns with company policies and quality standards. Your extreme attention to detail, proactive organizational skills, and collaboration skills influence all components of your work.
Apex is fast-paced, and you'll be expected to make decisions independently by weighing many needs and priorities. In this role, you'll wear many hats, arising to new business challenges while growing your skills and domain expertise on the job. We are looking for mission-driven teammates who can jump into any new business pursuit with enthusiasm and operate at a high quality within tight deadlines.
Responsibilities:
Manage Proposal Team calendar of meetings, deadlines, and submission schedules
Maintain response trackers and summary sheets
Compile accurate and detailed meeting minutes for proposal kickoffs and status checks
Update team process documentation and ensure process is consistently followed
Proactively outreach to key stakeholders on proposal team projects to mitigate risk
Develop a work cadence that demonstrates efficiency, quality, and collaboration
Align work with established guidelines and quality standards
Produce high-caliber work on time, every time
Requirements:
2+ years of administrative experience supporting a team
Experience working with cross-functional teams (engineering, BD, marketing, etc.) under tight deadlines
Meticulous, proactive, and highly organized
Efficient at typing/word processing
Clear communicator whether communication is synchronous or asynchronous, in-person or virtual, written or spoken
Strong MS Office skills
Coachable and team-oriented; ability to receive and offer constructive feedback that promotes individual and team success
Exceptional organizational skills and ability to manage multiple concurrent deadlines
Direct experience in spacecraft or spacecraft-adjacent markets (Nice to have)
#LI-JC1
What We Offer For Full-time Employees:
Shared upside: Receive equity in Apex, letting you benefit from the work you create
Standard company text repeated across Apex Space's postings is omitted here.