Joblaze summary

The Recruitment Coordinator at Mecka AI plays a crucial role in managing the logistics of the hiring process, from scheduling interviews to preparing offer letters. This position requires proficiency with ATS systems like Ashby and familiarity with AI tools to streamline operations and enhance efficiency. Ideal candidates will have over three years of experience in recruitment coordination within a fast-paced tech environment, demonstrating strong organizational skills and adaptability. The role is part of a growing team focused on building data infrastructure for robotics and AI.

Joblaze insights

Listed yesterday — first seen on Joblaze November 14, 2026. Last confirmed on Mecka AI's careers page November 14, 2026.
Ashby appears in 1.3% of 80 comparable mid other roles in Canada.

Quick facts

Is the Recruitment Coordinator role remote?: No — this is an on-site role in Toronto, Canada.
How much experience is required?: At least 3 years of relevant experience for this Recruitment Coordinator role.
Where is the role based?: Mecka AI is hiring for this position in Toronto, Canada.
What's the tech stack?: Joblaze extracted these technologies from the posting: AI tools, Ashby.
What seniority level is this role?: Mecka AI targets mid-level candidates for this position.
Is this full-time or contract?: Full-time for this Recruitment Coordinator role at Mecka AI.

From the original posting

About the role

Every great hire at Mecka runs through a hundred small moments: an interview that lands on the right calendars, a last-minute change handled smoothly, an offer that goes out clean and on time. We're looking for a Recruitment Coordinator to own those moments and build the systems behind them.

Reporting to our Director of Talent Acquisition, you'll support global hiring across scheduling, req ops, offers and whatever else keeps the team moving. Priorities shift, calendars change and you'll own seeing things through. You're hands-on with Slack, Ashby or another ATS, AI tools and automations, and ready to build processes as we go. This is an on-site role in downtown Toronto, at least 4 days a week.

What you'll do

Own scheduling: Schedule interviews across candidates, interviewers and leaders in every time zone, and handle last-minute changes or cancellations with ease.
Build while we grow: Set up the processes and automations our recruiting runs on.
Pull offers together: Prepare offer letters and send them out.
Support global hiring: Coordinate hiring in every country we're growing in.
Own req ops: Keep jobs, postings and candidate records accurate in Ashby so everyone knows where hiring stands.

What you'll need

3+ years of recruiting coordination or similar experience within a fast-growing, fast-moving tech startup.
Hyper-organized, but you roll with the punches when plans change.
You know your way around an ATS (Ashby is a big plus), use AI tools every day and have built automations that save you and your team time.
Sharp written and verbal communication. You live for the details.
Courage and ownership. You raise problems early and see things through.

This posting is for an existing vacancy (a newly created role).

Standard company text repeated across Mecka AI's postings is omitted here.

Recruitment Coordinator

About the role

What you'll do

What you'll need

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