Job Overview

We are seeking a highly organized, proactive, and adaptable Workplace Specialist to manage the day-to-day operations of our Austin offices. This role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors. The Workplace Coordinator will support vendor management, facilities needs, and culture-building activities, serving as the first point of contact for workplace requests and operational support. The ideal candidate thrives in a dynamic startup environment, balancing attention to detail with excellent communication and problem-solving skills. 

Key Responsibilities

Office & Facilities Operations 

• Serve as the primary point of contact for all workplace-related needs in our Austin offices. 

• Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep. 

• Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively. 

Vendor & Partner Management 

• Coordinate with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager. 

• Maintain strong vendor relationships and monitor service levels. 

• Manage swag vendors and logistics, including employee orders, limited releases, and event-related requests. 

Employee Support & Engagement 

• Provide support to employees across departments to ensure smooth daily operations. 

• Assist with planning and executing company-wide events, team offsites, and meetings.

• Contribute to culture-building initiatives that create a positive and connected workplace environment. 

Operational Support 

• Track and manage small office projects and special requests. 

• Ensure Austin offices are well-maintained, safe, and aligned with company standards. 

Qualifications

• 3-5 years of experience in workplace operations, office management, or facilities coordination. 

• Strong organizational and time-management skills with the ability to multitask and prioritize effectively. 

• Excellent communication and interpersonal skills. 

• Comfortable working independently in a fast-paced, startup environment. 

• Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence). 

• Experience in event coordination, vendor management, and/or administrative support. 

• Ability to adapt to changing needs and handle tasks on short notice. 

• Additional Requirements

• Ability to lift 25 lbs unassisted. 

• Flexibility to support occasional after-hours or weekend events. 

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer

• Occasional standing and walking within the office

• Manual dexterity to operate a computer keyboard, mouse, and other office equipment

• Visual acuity to read screens, documents, and reports

• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies

• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)

Benefits:

• Medical Insurance: Comprehensive health insurance plans covering a range of services

• Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care

• Time Off: Generous PTO and Holidays

• Parental Leave: Paid maternity and paternity leave to support new parents

• Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses

• Retirement Plan: 401(k) plan with company match

• Stock Options: Equity options to give employees a stake in the company’s success

• Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage

• Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline

• Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office