Executive Assistant
Support the CEO of a high-growth startup as an Executive Assistant, managing schedules and communications in a dynamic environment.
Posted by employer 4 days ago
First seen on Joblaze 2 days ago
Last verified on the company career page 21 hours ago
What you'll build
- Manage CEO's schedule
- Handle communications on behalf of CEO
- Create meeting agendas and materials
- Maintain confidentiality of sensitive information
- Coordinate travel and office logistics
Must have
- 6+ years of experience supporting senior leaders
- Exceptional organization and time management skills
- Strong written and verbal communication skills
- Strong judgement and discretion
Nice to have
- Tech-savvy
- Curious about modern tools
Practical constraints
- In-office position 5 days a week
Requirements
- Experience
- 6+ years
Not disclosed in this posting: compensation, visa sponsorship.
Joblaze summary
The Executive Assistant at Flow Engineering plays a crucial role in managing the CEO's schedule and priorities, ensuring that high-impact tasks are addressed efficiently. This position requires strong organizational skills, discretion, and the ability to handle communications and logistics in a fast-paced environment. Ideal candidates have over six years of experience supporting senior leaders and are comfortable navigating ambiguity. The role offers a unique insight into the operations of a high-growth startup focused on complex systems engineering.
Joblaze insights
- Listed 2 days ago — first seen on Joblaze November 8, 2026. Last confirmed on Flow Engineering's careers page November 10, 2026.
Quick facts
- Is the Executive Assistant role remote?
- No — this is an on-site role in San Francisco.
- How much experience is required?
- At least 6 years of relevant experience for this Executive Assistant role.
- Where is the role based?
- Flow Engineering is hiring for this position in San Francisco.
- What seniority level is this role?
- Flow Engineering targets senior candidates for this position.
- Is this full-time or contract?
- Full-time for this Executive Assistant role at Flow Engineering.
From the original posting
About Flow
Flow is reinventing how humanity builds its most complex machines. We are the tool for complex systems engineering used by next gen teams building the future of space, defense, automotive, aviation and robotics. If a company is aiming for the Moon, developing fusion power, or establishing the first interplanetary colony, they’re likely using Flow to get there.
About the Role
We’re looking for a highly organized, execution-driven Executive Assistant to support our CEO and team. In this role, you’ll be a strategic partner to our founder, helping scale his time, streamline priorities, and keep the business operating with focus and efficiency. You’ll manage complex scheduling, support key initiatives, and ensure the CEO is focused on highest-impact priorities.
This is an opportunity for someone who wants real exposure to company leadership and to learn how a high-growth startup operates from the inside. This is an in-office position in San Francisco (5 days a week downtown).
What You’ll Do
Own the CEO’s schedule and priorities: Manage a dynamic calendar, anticipate conflicts, and prioritize strategically so the CEO stays focused on the highest-impact work.
Communication and correspondence: Handle and prioritize emails, calls, and other communications on behalf of the CEO. Draft responses as needed.
Meeting support: Create agendas, briefing materials, and talking points for key meetings and engagements. Capture notes, track follow-ups, and ensure important decisions and action items move forward.
Confidential Support: Maintain strict confidentiality and manage sensitive information with discretion and integrity.
Coordinate administrative and operational logistics: Handle travel planning, event coordination, office logistics, and personal tasks (as needed).
Act as a culture carrier: Represent the CEO with professionalism and build strong relationships across the company.
About You
A passion for being an Executive Assistant with 6+ years of experience in fast-paced environments supporting senior leaders.
Exceptional organization and time management skills.
Strong written and verbal communication skills. Professional communicator.
Strong judgement and discretion and comfortable with ambiguity and changing priorities.
High attention to detail with a proactive, problem-solving mindset. You naturally think five steps ahead.
Tech-savvy and curious about modern tools to work smarter.