Support senior executives as an Executive Assistant, managing calendars, travel, and communications in a dynamic environment.
Posted by employer 2 months ago
First seen on Joblaze 1 week ago
Last verified on the company career page 1 day ago
Not disclosed in this posting: seniority, years of experience, visa sponsorship.
Benefits
Joblaze summary
In the role of Executive Assistant at VTS, the individual will manage the daily operations of senior executives, including complex calendar management and travel coordination. Proficiency in Google Workspace and strong organizational skills are essential for success in this fast-paced environment. This position is ideal for someone with a background in administrative support who can navigate shifting priorities while maintaining discretion and professionalism. VTS fosters a collaborative culture, emphasizing employee development and engagement.
Joblaze insights
- Listed 9 days ago on Joblaze — tracked directly from VTS's career page.
- VTS has 16 other open roles including Sales Development Representative, Engineering Manager , Sales Director.
- Salary band is below the typical range for comparable tech roles (median ~$126,887).
Quick facts
- Is the Executive Assistant role remote?
- No — this is an on-site role in New York, New York, United States.
- What's the salary range?
- VTS lists $95,000–$125,000 for this role.
- Where is the role based?
- VTS is hiring for this position in New York, New York, United States.
- Is this full-time or contract?
- Full-time for this Executive Assistant role at VTS.
From the original posting
As an Executive Assistant, you will serve as a trusted partner to senior executives, ensuring the seamless management of their day-to-day operations and helping maximize their effectiveness. You will be responsible for complex calendar management, travel coordination, communications support, meeting preparation, and a variety of administrative and operational functions. This role requires exceptional organization, attention to detail, discretion, and the ability to anticipate needs in a fast-paced, constantly evolving environment.
In addition to supporting executives, you will collaborate closely with the broader people team, provide backup support as needed, and serve as a positive ambassador for our culture and values.
*Please note, this role will be asked to be in our New York office Monday through Friday.
As the Executive Assistant, you can expect to:
- Provide administrative support to our Chief Product Officer and Chief Technology Officer
- Manage a meeting heavy calendar and stay on top of their changing priorities, acting as a gatekeeper and partner
- Support executive communications and correspondence, ensuring timely follow up and coordination as needed.
- Prepare executives for meetings by coordinating agendas, gathering materials, and ensuring all relevant information is available in advance.
- Track action items, deadlines, and deliverables, proactively following up to ensure completion.
- Assist with planning and coordination of company events, team gatherings, offsites, and employee engagement initiatives.
- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and logistics.
- Prepare and submit accurate expense reports in a timely manner and maintain supporting documentation.
- Facilitate effective cross-functional communication and help remove administrative or operational roadblocks.
- Partner with people operations and other departments, as needed for event & office management assistance
To thrive in this role, you will:
- Be highly organized and able to manage multiple competing priorities in a fast paced environment
- Demonstrate exceptional attention to detail and follow through, ensuring nothing falls through the cracks.
- Exercise sound judgment and maintain the highest level of discretion when handling sensitive and confidential information.
- Be comfortable serving as a trusted partner to senior executives and understanding how to support their business priorities.
- Be proficient with Google Workspace (Gmail, Calendar, Docs, Sheets, and Slides) and other workplace productivity tools.
What VTS Values & How We Show It
- Strive for Excellence - We know your potential is unlimited. Take advantage of our executive coaches and our training and career development programs available to all employees!
- Be Customer Obsessed - We’re employee obsessed too! VTS offers competitive compensation, comprehensive health benefits (including dental and vision), pre-tax commuter benefits, and a 401(k) plan. Not to mention the fun stuff - quarterly happy hours, wellness events, clubs, and team lunches!
- Be Curious - Benefit from a culture that promotes new learning. VTS offers an education stipend to all employees!
- Move as One - We work in an open floor plan to promote cross-functional collaboration.
- Take Ownership - Be an owner of the company you’re building with our equity packages.
- Appreciate the Difference - VTS embraces and celebrates diversity. We understand the importance of a strong work-life balance. We offer a flexible PTO policy, generous family leave program, and more!
VTS is the only AI-driven technology platform enabling intelligent real estate by unifying industry professionals, investors, and their customers at scale. In 2013, VTS revolutionized commercial real estate leasing operations with what is now VTS Lease. Today, VTS AI is the largest first-party insights and collaboration engine in the industry, transforming how strategic decisions are made and executed by the real estate industry globally.
With the VTS Platform, consisting of VTS Lease, VTS Market, VTS Activate, and VTS Data, every stakeholder in real estate is given real-time market information and workflow tools to do their job with unparalleled speed and intelligence. VTS is the global leader, with more than 60% of Class A office space in the U.S., and 13 billion square feet of office, residential, retail, and industrial space is managed through the platform worldwide. VTS is utilized by over 45,000 professionals and over 1.2 million total users each day, including industry-leading customers such as Blackstone, Brookfield Properties, LaSalle Investment Management, Hines, BXP, Oxford Properties, JLL, and CBRE.
VTS maintains offices in New York City, London, Toronto, Chicago.
To learn more about VTS and view our open roles, visit us at vts.com or follow us on Instagram (@WeAreVTS) or LinkedIn.
Pay Transparency
At VTS, we pride ourselves on articulating a clear and transparent philosophy around equitable, impartial compensation that will allow us to recruit and retain an exceptional team. The base salary is market-driven at the time of offer and is based on tier 1 market data. The salary for this role will range between $95,000 and $125,000 and is determined by several factors, including your skills, prior relevant experience, quality of interviews, leveling, and geography.