Executive Assistant, CEO

As an Executive Assistant to our founder and CEO, you’ll help him focus his time and attention on the work that matters most. You’ll own high-volume, complex scheduling and day-to-day administrative operations, build strong working relationships with internal and external partners, and create systems that keep requests and commitments moving. This is a hands-on EA role for someone who takes pride in exceptional administrative support, brings strong judgment to shifting priorities, and earns trust through reliable execution. You’ll report to Dylan and partner closely with the executive team, EA team, and cross-functional stakeholders across Figma.

This is a full-time role based in our San Francisco Hub.

What you’ll do at Figma:

• Own Dylan’s complex, high-volume calendar and inbox management; prioritize requests across organizations, surface tradeoffs, protect focus time, and anticipate needs as priorities shift
• Manage executive travel from booking through detailed itineraries and last-minute changes; track budgets, submit expenses, and coordinate purchase orders and delegated approvals in line with internal policy
• Keep Dylan prepared for meetings by coordinating agendas, materials, and logistics; capture action items, clarify owners and deadlines, and track progress through completion
• Build and improve systems for scheduling, request intake, prioritization, and follow-through that make Dylan’s time more effective and keep commitments visible
• Coordinate a high volume of external partner engagements and work across organizations; communicate with care, represent Dylan professionally, and build trusted relationships with internal and external stakeholders
• Partner with EAs and cross-functional teams to organize executive offsites, all-hands, company-wide rituals, and large-scale internal and external events, owning logistics, content readiness, and follow-through
• Champion team morale and connection across our hubs; create shared experiences that strengthen collaboration across teams

• 8+ years of executive assistant experience, including directly supporting a founder and senior executive leadership in an environment with shifting priorities
• Exceptional skill in managing complex, high-volume calendars and competing priorities, with a track record of building systems that help leaders use their time effectively
• Excellent written and verbal communication skills and the ability to build relationships and represent an executive with internal and external stakeholders and strong judgment, attention to detail, and a proactive approach to solving problems; you anticipate downstream impacts, balance immediate needs with longer-term priorities, and act independently amid ambiguity
• Experience coordinating executive travel, expenses, budgets and purchase orders, as well as large-scale events and offsites; comfort troubleshooting meeting technology and AV needs
• A commitment to hands-on administrative work and a desire to deepen your impact as an EA by building trust, improving processes, and consistently following through and a thoughtful, inclusive approach and a history of reliability, discretion, and sound handling of highly confidential information

• Experience in a fast-growing technology or SaaS company, along with an affinity for Figma and an interest in learning our products
• Curiosity about AI and a commitment to exploring tools and workflows that improve administrative efficiency