Joblaze summary

The Executive Assistant at Figma plays a crucial role in managing the daily administrative tasks for two Senior Directors in the Sales department, focusing on the LATAM and DACH regions. This position requires proficiency in both Portuguese and English, along with strong organizational skills to handle complex scheduling, meeting coordination, and project support. Ideal candidates will have at least four years of experience in a similar role, particularly in fast-paced environments, and should be adept at maintaining confidentiality and prioritizing tasks. Figma emphasizes a collaborative culture, making this role integral to fostering communication across teams.

Joblaze insights

Listed about a month ago — first seen on Joblaze September 11, 2026. Last confirmed on Figma's careers page October 27, 2026.

Quick facts

Is the Executive Assistant, Sales (São Paulo, Brazil) role remote?: No — this is an on-site role in São Paulo, Brazil.
How much experience is required?: At least 4 years of relevant experience for this Executive Assistant, Sales (São Paulo, Brazil) role.
Where is the role based?: Figma is hiring for this position in São Paulo, Brazil.
What seniority level is this role?: Figma targets mid-level candidates for this position.
Is this full-time or contract?: Full-time for this Executive Assistant, Sales (São Paulo, Brazil) role at Figma.

From the original posting

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

We’re looking for an Executive Assistant to support (2) of Figma’s Sr. Directors, Sales - LATAM + DACH. This role strategically manages the day-to-day administrative and operational needs of the LATAM + DACH businesses, while also contributing significantly to projects and initiatives that help drive the company’s priorities.

We are looking for an experienced Executive Assistant who has supported at a VP level in complex global markets.

This is a full-time role based in our São Paulo hub and requires fluency in both Portuguese and English.

What you’ll do at Figma:

Manage Sr. Directors’ calendars, meetings, expenses, and business travel arrangements
Brief and prepare Sr. Directors ahead of key meetings, calls, and events, including confidential reports and materials
Coordinate Senior Management meetings, including agendas, materials, action items, and follow-up
Lead planning and execution of monthly and quarterly meetings and in-person leadership offsites, coordinating content, slides, venues, and stakeholders
Build executive materials using Figma, Figma Slides, and FigJam
Act as a key liaison between Sr. Directors, their leadership teams, and the wider LATAM + DACH teams
Work alongside the Sales EA team and greater EA team to provide some support for logistics of internal events, team offsites and external events
Evolve and create processes for efficiency and global alignment

4+ years of experience in an administrative or support role
Fluent in both Portuguese and English, with strong communication skills across a wide range of stakeholders
Thrive in fast-paced environments and adapt quickly to changing priorities and demands
Expert at prioritizing, anticipating needs, and handling sensitive information with discretion and confidentiality
Bring a positive, reliable approach and foster an inclusive environment where others can thrive

Previous experience supporting customer facing teams and/or sales
Experience supporting senior leadership at fast paced SaaS companies

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

#LI-JB6

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Standard company text repeated across Figma's postings is omitted here.

Executive Assistant, Sales (São Paulo, Brazil)

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