About the Role

We're looking for a proactive and dependable Facility & Admin Associate to join our growing Admin & Operations team. The ideal candidate brings hands-on experience across facility management, office administration, vendor coordination, and general operations. Working closely with and reporting to the Admin Head, this is an execution-focused role centred on keeping day-to-day operations running smoothly, owning tasks end-to-end, and professionally handling whatever comes up in between.

Key Responsibilities

Facilities & Office Management

• Facility Operations — Oversee the day-to-day running of the HQ, workshop, and lab, including supplies, pantry, seating, cleanliness, security, and access

• Issue Resolution — Act as the first responder for facility issues, resolving most independently and escalating only what genuinely needs the Admin Head's call

• Maintenance & AMCs — Track AMCs, schedule preventive maintenance, and ensure facility vendors (housekeeping, security, internet, power backup, repairs) deliver on time

• Proactive Support — Anticipate the day-to-day challenges employees are likely to face, address them in advance, and prioritise effectively to keep operations running without disruption

Administration & Coordination

• Task Ownership — Take ownership of tasks delegated by the Admin Head and run them to completion reliably, with minimal follow-up

• Ad-hoc Handling — Manage unexpected requests and situations as they arise without losing track of routine responsibilities

• Records & Documentation — Maintain organised, retrievable records including contracts, vendor agreements, insurance, statutory documents, and asset registers

Vendor & Procurement

• Vendor Management — Source, coordinate, and manage vendors for office supplies, IT peripherals, consumables, and furniture

• Procurement Support — Raise POs, follow up on deliveries, verify invoices against quotes, and keep the vendor and AMC tracker current

Travel, Logistics & Events

• Travel Management — Book and manage team travel, stays, and transport, including for field deployments

• Logistics Coordination — Coordinate the movement of equipment and assets between HQ and field or customer sites

• Events & Hosting — Support offsites, team events, and visitor and customer hosting

Finance & Asset Support

• Finance Coordination — Support invoice processing, vendor payment follow-ups, petty cash, and expense tracking in coordination with the Finance team, keeping admin spends documented and within budget

• Asset Management — Maintain the asset register and track allocation, returns, warranties, and AMCs

• People Ops Support — Support onboarding and offboarding logistics, including laptops, access, workstation setup, and ID/asset issuance

Qualifications

Must-Have

• 1–4 years of experience in admin, facilities, or office operations, with a track record of owning day-to-day execution

• Bachelor's degree in any discipline

• Professional, dependable, and proactive, with the ability to stay calm and organised under pressure

• Vendor coordination and basic procurement experience

• Proficiency in Google Workspace / MS Office and spreadsheets

• Clear communication in English, plus Kannada and/or Hindi for vendor and field coordination

Good to Have

• A bit of finance exposure — invoices, petty cash, expense tracking, or basic bookkeeping familiarity

• Exposure to hardware, manufacturing, aviation, or field-ops environments

• Familiarity with tools like Zoho (People / Books) or similar

• Experience supporting statutory or compliance renewals

Who You Are

• You're dependable and take genuine ownership — when something is handed to you, it gets done

• You stay composed and resourceful when unexpected issues come up, and you handle them professionally

• You're organised and able to juggle multiple priorities without dropping any

• You're a collaborative team player who works well across functions

Why Join Us

• Work closely with the Admin Head and senior leadership in a high-ownership role

• A clear pathway to grow within the Admin & Operations function

• Exposure to a fast-scaling, deep-tech hardware company building real aircraft

• A dynamic, collaborative culture focused on getting things done and continuous improvement

Compensation Range: ₹6–10 LPA, based on experience and qualifications.
Work Location: Hoskote, Bangalore (Headquarters).
#LI-AR1

What We Offer

• Comprehensive health insurance to keep you and your loved ones covered

Work Schedule:

• In-office role, working alternate Saturdays.

Ready to take off?