Joblaze summary

The Office Coordinator at Instawork plays a crucial role in maintaining the daily operations and workplace culture of the Bangalore office, ensuring a productive environment through effective facilities management and employee engagement initiatives. This position requires a blend of organizational skills and tech-savviness, particularly with Google Workspace, to handle tasks ranging from vendor management to event coordination. Ideal candidates will have 3 to 6 years of experience in office administration and a proactive approach to problem-solving. Instawork fosters a collaborative culture, making this role suitable for those who thrive in dynamic, fast-paced settings.

Joblaze insights

Listed about 2 months ago — first seen on Joblaze September 3, 2026. Last confirmed on Instawork's careers page November 2, 2026.

Quick facts

Is the Office Coordinator role remote?: No — this is an on-site role in Bengaluru, Karnataka, India.
How much experience is required?: 3–6 years of relevant experience for this Office Coordinator role.
Where is the role based?: Instawork is hiring for this position in Bengaluru, Karnataka, India.
What seniority level is this role?: Instawork targets mid-level candidates for this position.
Is this full-time or contract?: Full-time for this Office Coordinator role at Instawork.

From the original posting

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works.

About the Role

We are seeking a proactive, detail-oriented, and high-energy Office Coordinator to oversee the day-to-day functions, facilities, and workplace culture of our Bangalore offices.

Reporting directly to the Office Manager, you will be the heartbeat of our local workspace—ensuring a clean, seamless, and highly productive environment for our team. If you are a collaborative problem-solver who thrives on operational efficiency, vendor management, and creating an amazing workplace experience, we want to hear from you!

Working days - 6 days/week

Key Responsibilities

🏢 Facilities & Office Operations

Daily Functions: Own the upkeep of common areas, workspaces, and conference rooms, ensuring all furniture and audio/video (AV) equipment are fully operational.
Vendor & Supply Management: Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering programs, custodial services, etc.) and keep office supplies fully stocked.
Ticketing & Support: Provide timely, high-quality responses to internal service requests assigned to the facilities queue.

Space Planning: Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.
Cross-Functional Support: Coordinate with onsite facility staff and address ad hoc projects directed by the IT, People (HR), and Finance teams as aligned with the Office Manager.

🎉 Culture & Employee Engagement

Cultural Stewardship: Act as a culture champion by supporting and executing various company events and engagement activities, making the office a place of positivity and productivity.

Who You Are

🎓 Experience & Qualifications

Experience: Minimum of 3 to 6 years of experience in office administration, facilities coordination, events or workplace operations.
Team Player: Comfortable working under the guidance of an Office Manager while taking independent ownership of daily floor tasks.
Tech Savvy: Comfortable using Google Workspace (Docs, Sheets, Slides) and handling basic office AV/conferencing setups.

🛠️ Key Skills

Proactive Problem-Solving: You don't wait to be told what to do—you anticipate floor needs and solve issues before they arise.
Attention to Detail: An eagle eye for organization, cleanliness, and operational efficiency.
Communication: Excellent verbal and written communication skills with strong interpersonal savvy to interact with employees and vendors alike.
Prioritization: Ability to self-manage, multitask, and prioritize your workflow effectively in a fast-paced environment.
Customer Service & Collaboration: A strong spirit of collaboration and a dedication to providing great internal customer service to all employees and visitors.

What We Offer

A vibrant, collaborative, and supportive work culture.
Opportunity to shape the daily workplace experience of a growing team.
Clear mentorship and growth under an experienced Office Manager.
Competitive compensation and benefits.

Our Values

Empathy, Trust & Candor
We put ourselves in the shoes of our colleagues and customers and don’t shy away from uncomfortable conversations, instead building trust through honest and direct feedback.

Personnel Privacy Policy

Standard company text repeated across Instawork's postings is omitted here.

Office Coordinator