Office Manager

The Role

We're hiring an Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.

We're looking for someone who is sharp, analytical, and commercially minded — someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.

If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters — this is the role.

What you will be doing

Office Operations

• Own the day-to-day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things running

• Set up and maintain systems and processes that make the office efficient and professional

• Coordinate events, offsites, team meetings, and visitor logistics

• Be the go-to person for anything operational in New York

Business Development Support

• Support the BD and sales team with research, outreach coordination, and pipeline tracking

• Help prepare decks, briefs, and materials for partner and customer meetings

• Assist in managing relationships — tracking touchpoints, following up, keeping things moving

• Identify opportunities to improve how we manage and grow commercial relationships

NYC Operations Lead

• Serve as the operational point of contact for the New York office

• Coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly

• Flag issues, surface blockers, and solve problems before they escalate

• Help onboard new hires and contractors based in New York

What you bring

• 3+ years in an office manager, chief of staff, operations, or generalist role at a fast-moving company

• Demonstrated ability to manage multiple workstreams simultaneously without dropping balls

• Strong written and verbal communication — clear, concise, and professional

• Comfortable with data, metrics, and analytical work — not just logistics

• Experience hosting events

Even better if you have

• Prior experience at a startup, tech company, or high-growth environment

• Exposure to business development, sales operations, or commercial workflows

• Has built or improved internal processes, not just maintained them

• Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms

• Has operated as a de facto office lead or chief of staff in a previous role

More about you

• A natural executor — you see what needs to happen and make it happen

• Analytically minded — you bring data and structure to ambiguous problems

• Highly organized without being rigid — you adapt fast when priorities shift

• Discreet, trustworthy, and professional with sensitive information

• Energized by variety — no two days look the same and that's how you like it

• Low ego, high output — you care about outcomes, not credit

Why This Role

• Be at the center of a fast-growing company doing important work

• High trust, high visibility, and direct access to leadership

• Real scope — this isn't a gatekeeper role, it's a builder role

• Opportunity to grow into broader operations or chief of staff responsibilities over time

• Work out of Mecka's New York office alongside a sharp, driven team