Role Description

We’re looking for a highly organized, detail-oriented Recruiting Coordinator to support our recruiting team as we scale the organization. In this 6-month contract, you’ll be owning interview logistics, keeping candidates informed, and helping us deliver a best-in-class candidate experience across technical and non-technical roles.

This is a great opportunity for someone with coordination experience who wants to deepen their recruiting skills in a fast-paced, high-growth startup environment.

Contract Details

• Duration: 6 months with possibility to extend

• Schedule: 40 hr. work week

• Location: ideally based in San Francisco, CA or New York City, NY

What You’ll Learn

• You will learn how to run end-to-end recruiting coordination for a high-growth startup & across multiple teams.

• You will get experience partnering with recruiters and hiring managers across multiple functions.

• You will learn foundational sourcing skills, including building top-of-funnel pipelines and using tools like LinkedIn Recruiter and Covey.

• You will observe how to track and analyze core recruiting metrics (pipeline health, conversion rates, time-to-hire).

• You will develop best practices for maintaining clean ATS data and creating simple reports/dashboards.

• You will be able to deliver a best-in-class candidate experience through clear communication and strong logistics.

Responsibilities

• Assist recruitment team by coordinating and scheduling interviews throughout all stages of the interview process, ensuring a positive and professional interaction for potential hires.

• Assist with additional scheduling of internal team meetings, candidate debriefs, and others as needed.

• Act as the ATS administrator in Ashby handling all system management, own LinkedIn admin and other recruiting tools, and oversee all Notion database management and maintenance.

• Package a weekly Recruiting progress report for the Executive leadership team.

• Partner cross-functionally to identify areas for improvement within recruitment activities to continuously improve process.

• Serve as the main point of contact for candidates throughout the interview process, answering questions, providing timely updates, and setting clear expectations to deliver a warm, professional, first-class experience with Phantom.

• Help maintain accurate and up-to-date candidate data in our ATS.

• Partner closely with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly.

• Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel.

• Support occasional recruiting events.

Qualifications

• At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).

• Bachelor’s degree (or equivalent).

• Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.

• Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.

• Clear, professional written and verbal communication with candidates and internal stakeholders.

• Comfort working with tools like Google Workspace & Notion.

• Must be highly organized, efficient and process driven.

• Excellent at anticipating needs and creating structure out of ambiguity.

• Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error.

Nice to Have

• Experience working in a startup or high-growth tech company.

• Hands-on experience with an ATS such as Greenhouse, Lever, or Ashby.

• Prior exposure to technical recruiting (engineering, product, data) or university recruiting.

• Genuine curiosity about crypto, blockchains, or web3 products.

• Build for global impact: Create products used by tens of millions of people, making innovative financial markets more accessible to users around the world.

Benefits (only available to full-time employees)

• Competitive salary and equity

• Comprehensive insurance (medical/dental/vision): base plan 100% covered

• 401(k) retirement plan

• Wellness stipend

• Weekly meal stipend

• Learning & Development stipend

• Remote / WFH set-up stipend