Renewals Manager, Indirect Procurement

The Role

As Renewals Manager, you'll own Everlaw's rolling pipeline of internal SaaS and IT contract renewals, making sure no agreement lapses into an unfavorable auto-renewal while driving cost savings through usage analysis and license right-sizing. Partnering closely with internal teams across Engineering, IT, HR, and Marketing, you'll manage the day-to-day commercial lifecycle for our expiring vendor contracts and build disciplined, data-backed renewal processes.

This is a full-time, non-exempt position based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr.

What you'll do

• Maintain a rolling 12-month renewal calendar, initiating cycles 90–120 days prior to expiration to prevent unintended auto-renewals or contract lapses.
• Analyze utilization data alongside IT Asset Management to identify unused seats, over-provisioned tiers, and shelfware before setting negotiation targets.
• Negotiate in-scope software and IT renewals using established playbooks, benchmarks, and pre-approved fallback positions to limit uplifts and secure favorable terms.
• Coordinate cross-functional reviews across Legal, Security, IT, Compliance, and FP&A to confirm data privacy, security, and budget approvals prior to execution.
• Administer procurement software systems (specifically ZIP) and maintain accurate contract records, renewal dates, spend data, and savings metrics in the system of record.

About You

• You have at least 5 years of progressive procurement experience, ideally within a fast-growing technology or software environment.
• You've managed end-to-end renewal pipelines and have experience establishing or refining procurement functions across multi-location organizations.
• You bring strong data analysis skills and a track record of using usage metrics to build reduction cases and right-size software agreements.
• You communicate effectively across all organizational levels, building collaborative cross-functional relationships with Legal, Security, IT, and Finance teams.
• You're process-oriented with high attention to detail, managing contract hygiene and critical notice windows across a high-volume portfolio.
• You are authorized to work in the United States. Please note that at this time, Everlaw is not sponsoring U.S. employment visas for this role.

Bonus points

• Experience working with e-procurement and SaaS management tools such as ZIP or Ironclad.
• Exposure to structured negotiation methodologies or formal negotiation training.
• Familiarity with SOC 2 compliance, data privacy review processes, or vendor security assessments.
• Experience supporting vendor consolidation or cost reduction initiatives.

The Team — Finance

The Finance team helps steward a strong business through its next stage of sustainable growth. Across accounting, planning, forecasting, reporting, procurement, controls, and financial systems, the team turns complex information into clear insights, dependable processes, and disciplined decisions. This work gives Everlaw the structure and confidence to invest thoughtfully, manage its resources responsibly, and scale without compromising what makes the company special.

Total Rewards & Benefits

The expected salary range for this role is $135,000–$170,000. Final salary depends on factors including the candidate's experience and skills, and the base pay range is subject to change. This role is also eligible for equity and the benefits below.

• #LI-KP1
• #LI-Hybrid