T&E Accounting Specialist (Contract)

Job Summary:

We are seeking a T&E (Travel & Expense) Specialist to manage the processing and review of employee T&E activity and credit card charges for our nuclear energy company. You will help ensure expenses are accurate, policy-compliant, and properly recorded, while providing responsive support to employees who travel to project sites, vendor facilities, and regulatory meetings.

Key Responsibilities:

• Review and process employee expense reports for accuracy, policy compliance, and proper documentation

• Process corporate card transactions and reconcile card statements to the general ledger

• Verify correct coding of expenses to cost centers, projects, and accounts, including project-specific cost tracking

• Ensure compliance with company travel policy and applicable government contract cost rules (e.g., per diem, allowable costs), where relevant

• Respond to employee questions and resolve expense report issues in a timely, professional manner

• Follow up on missing receipts, overdue reports, and unreconciled items

• Prepare periodic reports on travel spend, policy exceptions, and outstanding balances

• Support month-end close activities related to T&E accruals

• Identify process improvements and help maintain T&E policy documentation

Required Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience)

• 3+ years of experience in travel and expense processing, accounts payable, or a similar finance role

• Experience with expense management platforms (e.g., Ramp, Concur, Expensify, Workday, Coupa)

• Strong working knowledge of Microsoft Excel

• Attention to detail and strong organizational skills

• Clear written and verbal communication skills

• Ability to handle confidential financial information with discretion

Preferred Qualifications:

• Experience supporting a regulated industry such as nuclear, energy, aerospace, or defense

• Familiarity with government contract cost principles (e.g., FAR, DCAA requirements) or Department of Energy contracting

• Experience with corporate card programs and reconciliation

• Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite)

• Experience with international travel, foreign per diem rates, and multi-currency expenses

Benefits and Perks

• Stock: Substantial incentive stock plan for all full-time employees.

• Daily catered lunch. Free snacks and drinks.

• Flexible PTO policy. Remote workday allocation.