Workforce Planning Specialist
Join Neko Health as a Workforce Planner to ensure optimal staffing for clinics in Sweden, leveraging data-driven insights.
Posted by employer 2 weeks ago
First seen on Joblaze 2 months ago
Last verified on the company career page 6 days ago
Requirements
- Experience
- 1+ years
Not disclosed in this posting: compensation, work arrangement, visa sponsorship.
Joblaze summary
The Workforce Planner at Neko Health is responsible for ensuring that Swedish clinics are adequately staffed by creating and maintaining accurate schedules and staffing reports. This role requires proficiency in workforce management systems, particularly Quinyx, along with strong Excel skills for data analysis. Ideal candidates will have a background in scheduling or clinic operations, with a focus on detail-oriented administrative tasks. Neko Health emphasizes a collaborative environment where each team member contributes to a mission of preventative healthcare.
Joblaze insights
- Listed about 2 months ago — first seen on Joblaze September 3, 2026. Last confirmed on Neko Health's careers page October 27, 2026.
Quick facts
- How much experience is required?
- At least 1 year of relevant experience for this Workforce Planning Specialist role.
- What's the tech stack?
- Joblaze extracted these technologies from the posting: Excel, Quinyx.
- What seniority level is this role?
- Neko Health targets mid-level candidates for this position.
- Is this full-time or contract?
- Full-time for this Workforce Planning Specialist role at Neko Health.
From the original posting
Role Purpose
This role exists to keep clinics staffed to target coverage. The Workforce Management Specialist owns bi-weekly and monthly rota creation, maintains accurate schedules in the workforce management system, and produces the staffing reports that let clinic and market leadership make fast, informed decisions. The role sits within the Operations Planning function and partners directly with clinic leads on coverage, staffing, and labour metrics.
What You'll Deliver in the First 6-12 Months
Own accurate, on-time bi-weekly/monthly rota publication for all assigned Swedish clinics, with late changes, swaps, and backfills handled without service disruption.
Establish daily tracking of open shifts and coverage gaps across assigned clinics, with escalation to bank pools and agency partners triggered before gaps affect throughput.
Administer Quinyx (locations, roles, templates, policies, leave rules) for assigned clinics and configure at least one automation that measurably reduces manual admin time (Tech-enabled, human-centred).
Deliver a reliable weekly staffing pack (coverage %, overtime, additional hours, tardiness, utilisation, variance vs plan) that clinic and market leadership use to make staffing decisions.
Reduce payroll queries and adjustments through cleaner timesheet reconciliation and consistent HRIS-to-payroll data flow.
Minimum Qualifications
Previous experience in strategic workforce planning in shift-based scheduling in a multi-site environment (Quinyx is preferable but other systems are accepted)
Comfortable in Excel: filters, lookups, pivot basics, conditional formatting; able to analyse CSVs and spot anomalies
Demonstrated ownership of detail-heavy, deadline-driven admin work (the "last mile" that keeps a rota accurate)
Demonstrated ability to build recurring reporting/dashboards (Tableau, Power BI, or advanced Excel) covering variance-to-plan, utilization, or forecast accuracy
Experience improving data integrity or process efficiency in a workforce data pipeline
Standard company text repeated across Neko Health's postings is omitted here.
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