Workplace Coordinator

Available Locations: Munich - Germany

About the role

The Places Team at Cloudflare is looking for a proactive and enthusiastic Office Coordinator
to support and elevate the day-to-day operations of our growing Munich office. In this role, you'll
be the first point of contact for employees, guests, and vendors - ensuring a welcoming,
well-organized, and high-functioning workspace that reflects our culture and values.
You’ll partner with teams across the region, support local events and programs, and help drive
smooth daily operations with a hospitality mindset and strong attention to detail. This role is
ideal for someone who thrives in fast-paced environments, loves solving problems, and takes
pride in creating great experiences.
This role reports to the Regional Workplace Operations Manager

Responsibilities

● Be the face of the office, warmly greet employees, visitors, candidates, and vendors
● Own the flow of the day-to-day: maintain an organized, tidy, and fully operational office
● Serve as the go-to for onsite support: respond to employee questions, manage email
and ticket queues, and handle administrative needs
● Manage incoming mail, including confidential mail handling, and assist with shipments
when necessary
● Support internal events and team gatherings, including setup, teardown, and food
ordering
● Manage snack and lunch programs, ensuring variety and alignment with sustainability
goals
● Order and maintain office and pantry supplies - keeping spaces stocked, functional, and
inviting
● Partner with vendors: support onboarding, place purchase orders, and track services
● Flag and triage maintenance or security issues, coordinating resolution with relevant
teams
● Support office moves, including desk reconfigurations and seating assignments;
contribute to space planning and long-term office growth strategy
● Assist in onboarding new hires and welcoming international visitors
● Collaborate closely with other EMEA offices (especially Paris and Amsterdam) to ensure
alignment and provide remote support as needed
● Contribute to regional Places team initiatives and planning efforts
Requirements
● 2+ years of experience in office coordination, hospitality, executive support, or operations
in a fast-paced environment

● Friendly, patient, and service-minded, with strong communication and interpersonal skills
● Detail-oriented and highly organized - no task is too small to sweat
● Experience supporting a growing office of 75+ employees
● Proven ability to manage vendors and juggle multiple projects
● Fluent in German and proficient in English
● Confident working independently and as part of a distributed team
● Comfortable using Google Workspace and productivity tools
● Able to commit to being onsite full-time

Nice to Have

● First Aid certification (or willingness to obtain - training provided)
● Familiarity with German occupational health & safety standards
● Experience supporting offices across regions