Office Manager

THE ROLE

Note: This is an in-person role based in San Francisco, and we’d like you in the office five days a week.

As our Office Manager, you’ll own the rhythms and details that make the San Francisco office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.

This role is hands-on and highly collaborative. Baseten moves fast, and you should be ready to hit the ground running. You’ll report to the Workplace Experience Manager and partner with IT, People Ops, and EA’s to proactively solve problems before they impact employees.

This role is based in hospitality with employees as the customers. You’ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.

OUR SAN FRANCISCO OFFICE

• Baseten HQ Campus

• Up to 275 people onsite daily

• Growing rapidly

• Frequent visitors

• ~24,000 square feet

RESPONSIBILITIES

Events and culture

• Collaborate on a thoughtful calendar of employee-facing events with your WPX (Workplace Experience) teammates.

• Own location-based programming for your building.

• Support logistics for team onsites hosted in your building, including space setup, catering coordination, and on-the-ground execution.

• Track budgets, contracts, and feedback to continuously improve quality and efficiency.

Office operations and facilities

• Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.

• Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.

• Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.

• Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).

• Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.

• Identify and implement process improvements that reduce friction and increase reliability.

Space and workplace logistics

• Support new hire onboarding logistics, including workspace setup.

• Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.

• Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.

• Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.

REQUIREMENTS

• 3–5+ years of experience in office management, workplace operations, facilities coordination, or a related role.

• Strong vendor management skills, including working through issues quickly and professionally.

• Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.

• Experience bringing people together and creating space for culture in a rapidly changing environment.

• High attention to detail and pride in running a tight, welcoming office.

• Clear written and verbal communication skills.

• Calm under pressure, adaptable, and proactive about solving problems before they escalate.

• Availability and interest in being onsite in our San Francisco HQ five days a week.

• Availability to accommodate early or late hours as needed for event production and onsite coordination.

BENEFITS

• Competitive compensation, including meaningful equity

• Paid parental leave

• Fertility and family-building stipend through Carrot

• (U.S. only) Company-facilitated 401(k)