Executive Assistant to CEO

Role Summary

As Executive Assistant to the CEO, you will serve as the operational right hand to Imprint's Founder and CEO at a pivotal stage of the company's growth. This is a high-ownership, high-trust role that exists to create meaningful leverage for the CEO by managing complexity, protecting their focus, and ensuring the company's operating rhythm runs without friction.

You will act as a strategic partner and force multiplier — anticipating needs before they arise, making sound judgment calls on behalf of the CEO, and ensuring that nothing falls through the cracks across a fast-moving, high-stakes environment.

This role is based in New York City and requires in-office presence aligned with the CEO's schedule.

• Fully owns the CEO's calendar with minimal ramp — making confident prioritization calls independently

• Established as a trusted gatekeeper and liaison by internal teams, board members, investors, and external partners

• All board meetings, investor meetings, and partner events run seamlessly with zero logistical gaps

• Travel logistics are managed proactively with contingency plans in place before they're needed

• A reliable system exists to track and close every action item and commitment from the CEO's meetings

• Has identified and implemented at least one meaningful improvement to how the CEO's office operates

Responsibilities

• Own and optimize the CEO's calendar end to end — balancing internal meetings, board commitments, investor conversations, partner meetings, and protected focus time across multiple time zones

• Coordinate all logistics for board meetings, investor meetings, and partner events including materials preparation, attendee communications, room setup, travel, and follow-up

• Manage all domestic and international travel end to end — flights, hotels, ground transportation, itineraries, and backup plans

• Serve as a trusted gatekeeper and liaison between the CEO and internal teams, investors, board members, and external stakeholders

• Track and drive closure on action items, commitments, and deliverables that emerge from the CEO's meetings and conversations

• Support key company moments — all-hands meetings, leadership offsites, major announcements — by owning logistics and ensuring smooth execution

• Draft emails, messages, and documents on behalf of the CEO that reflect the CEO's voice and standards

• Proactively identify and implement improvements to how the CEO's office operates — better systems, tools, and workflows that reduce friction and create more leverage

• Support light personal tasks as needed during high-intensity periods to keep the CEO focused on the business

Qualifications

Required

• Demonstrated track record of supporting a CEO, Founder, or C-suite executive at a fast-paced, high-growth company — with clear accountability for keeping a complex operation running

• Experience managing high-volume, high-stakes calendars and travel logistics across multiple time zones

• Exceptional organizational skills — a proven system for managing complexity and ensuring nothing slips

• Impeccable judgment and discretion with sensitive, confidential information across all areas of a business

• Strong written and verbal communication skills, including the ability to draft on behalf of an executive in their voice

• High ownership orientation — sees what needs to happen and makes it happen without waiting to be told

• Comfortable operating in ambiguity and rapidly shifting priorities; adapts quickly and keeps everything moving

• Proficiency with modern productivity tools including Google Workspace, Slack, and Notion; ability to quickly adopt new and AI-powered workflows

Nice to Have

• Experience supporting a CEO through fundraising rounds, board governance processes, or an IPO

• Familiarity with fintech, financial services, or payments

• Experience in a company with 100–500 employees during a period of rapid scaling

Perks & Benefits

• Competitive compensation and equity packages

• Leading configured work computers of your choice

• Flexible paid time off