Joblaze summary

In this role, the Manager of Business Operations at Pilot is responsible for optimizing work orchestration, KPI reporting, resource forecasting, and billing processes to enhance operational efficiency. The position requires advanced skills in data analysis and automation tools, particularly Excel and SQL, along with a strong understanding of how various operational components interconnect. Ideal candidates will have 3-5 years of experience in business operations or analytics, preferably within a tech-focused environment, and a proven ability to lead system improvements. Pilot's fast-paced growth and focus on AI-assisted operations present a dynamic environment for those looking to make a sig

Joblaze insights

Listed about 2 months ago — first seen on Joblaze September 3, 2026. Last confirmed on Pilot's careers page November 6, 2026.
Salary band is below the typical range for Management roles (median ~$170,000).
Starts above 8% of 13 comparable mid management roles in United States that list SQL we track (median $120,000 across 10 companies). See SQL salary trends
SQL appears in 4.9% of 493 comparable mid management roles in United States; AI appears in 3.2% of 493 comparable mid management roles in United States.

Quick facts

Is the Business Operations Analyst role remote?: It's hybrid — Pilot expects some on-site time in San Francisco, CA.
What's the salary range?: Pilot lists $72,000–$136,000 for this role.
How much experience is required?: 3–5 years of relevant experience for this Business Operations Analyst role.
Where is the role based?: Pilot is hiring for this position in San Francisco, CA.
What's the tech stack?: Joblaze extracted these technologies from the posting: AI, Excel, SQL.
What seniority level is this role?: Pilot targets mid-level candidates for this position.
Is this full-time or contract?: Full-time for this Business Operations Analyst role at Pilot.

From the original posting

The Role

Pilot is building a first-of-its-kind, hybrid software/service solution to tackle the financial back office (bookkeeping, tax, CFO, etc.) so founders and business owners can focus on building and running their businesses. We work with thousands of customers in the tech startup and SMB sectors, and we're growing quickly.

Customer Operations is made up of 150+ employees who partner with our customers to manage their financial back office and support their business goals. This is an individual contributor role reporting into the Head of Business Operations, working closely with Customer Operations service delivery teams, cross-functional partners, and peer Business Operations Analysts.

This role sits at the center of how we plan, allocate, and forecast work across the organization, and increasingly, how we automate that work. Pilot is moving fast toward agentic, AI-assisted operations, and this person will build and own the systems, models, and reporting that make that shift possible: work orchestration, KPI reporting, resource forecasting, and billing. This isn't a role for someone who wants to build one dashboard and maintain it. It's for someone who wants to keep building better systems as the work itself changes.

The role requires real fluency with data and automation tools (Excel/Sheets at an expert level, plus a builder's instinct for where AI and scripts can replace manual work), sharp attention to detail, and good judgment about what results imply for our strategy and performance. This person works directly with senior leadership.

This is a hybrid in-office role based in our San Francisco office.

Key Responsibilities

Work Orchestration: Own the systems and processes that plan and allocate work across the organization. Build and maintain the models that route work efficiently as volume, team capacity, and service lines change.
KPI Reporting: Build and maintain reporting that gives leadership a clear, accurate, real-time view of business performance. Know the data well enough to catch anomalies before they become someone else's problem.
Resource Forecasting: Build and maintain forecasting models that project staffing and capacity needs against demand. Translate forecasts into recommendations leadership can act on.
Billing Operations: Own billing sheet accuracy and process, including the reconciliation and QA that keeps them error-free at scale.
Automation & AI Adoption: Identify where manual, spreadsheet-based, or repetitive work can be automated or AI-assisted. Build these solutions directly rather than just recommending them, using tools like Excel/Sheets scripting, SQL, and emerging AI tooling.
Process Optimization: Identify and implement improvements to the processes, workflows, and systems this role owns, so accuracy and efficiency improve as the business changes. When an improvement requires cross-functional buildout, lead it end to end, including the change management to get it adopted.

About You

Experience: 3-5 years in business operations, analytics, or finance, ideally in a start-up or technology-forward environment, with a track record of actually building and running a system. Experience owning forecasting, billing, or resource-planning is a strong plus.
Technical Proficiency: Expert-level Excel/Sheets (formulas, modeling, automation/scripting), plus working proficiency in SQL and analytics tools (e.g., Looker). Comfort using AI tools like Claude Cowork.
Detail Orientation: A track record of getting the numbers right the first time.
Systems Thinking: Able to see how planning, allocation, forecasting, and billing connect, and to design solutions that account for the whole picture rather than one piece of it.
Project Leadership: Demonstrated experience leading the build or overhaul of an operational system, including the change management needed to get a team to adopt it.
Communication: Strong verbal and written communication skills, with the ability to work directly with senior leadership and translate technical or data-heavy work into clear recommendations.

The base pay range target for the role seniority described in this job description is $109,650 - $148,350 in San Francisco, CA. Final offer amounts depend on multiple factors such as candidate experience and expertise, geographic location, total compensation, and market data. In addition to cash pay, full-time regular positions are eligible for equity, 401(k), health benefits, and other benefits; some of these benefits may be available for part-time or temporary positions.

Standard company text repeated across Pilot's postings is omitted here.

Business Operations Analyst

The Role

Key Responsibilities

About You

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